Database is defined as systematically organized information that is usually stored in a computer in form of data files. This computerized information is information is well put together so that it can be accessed, retrieved, managed and updated with ease.
A database management system on the other hand is a collection of programs (computer software) that make it possible for this data to be stored, modified and retrieved from a database. There are different types of database management systems; they range from small management systems that run on personal computers to large management systems that work on mainframes.
A database management system includes; data structures, database query language, transaction management and modeling language. A database modeling language is used to define the reasonable scheme of each database being hosted in the database management system. The data structures on the other hand are used to handle the amount of data stored on data storage facilities while a transaction mechanism is used to maintain the integrity of the stored data. As for database query language allows computer users to cross examine the database, analyze data and update it accordingly.
There are three major elements that define a database management system:
- The physical database which is the collection of files that contain the data
- The database engine which is the software that is responsible for data access and modification
- The database scheme which is the specification of the logical structure of the data that is stored in the database
That said, the answer to the question above is yes. According to expert advice, a database management system is of great importance especially because people don’t have to go through huge piles of paperwork to search for or update information. Basically, organizations are known to store large amounts of data and only a software tool, which in this case is a database management system, can be used to organize and store this data.
What are the benefits of DBMS?
- Ability to create, edit and update data occasionally
- Easy retrieval of organization’s or company’s information
- Improved data storage systems
- Improved data integrity and reliability
- Reduced data errors and irregularities
- Better strategic use of corporate data
- Reduced application maintenance and development costs
- Reduced data redundancy and inconsistency
- Improved security thanks to the systems restriction of unauthorized access
- Data backup and improved data recovery systems.
- Data sharing among users and other authorized personnel
Depending on data management software to handle all the information within your organization is a wakeup call for modern companies today. It is time you embraced the benefits of database management systems and have an easy time searching for data, updating data and even storing the data. To keep everything under control, you can hire database administrators to ensure that your data is efficient and reliable. You can also use these database administrators to control the access of information within your organization.